Late/Absence & Illness procedures


At Hillcrest we firmly believe that every day counts.  

We expect all pupils to attend school every day and arrive ready to learn at 8:50am. 

No holidays will be authorised during term time, in accordance with national and local authority guidelines.  The only absences that will be authorised will be for exceptional circumstances*. This is at the discretion of the Head Teacher and must be requested in writing using the school's Absence Request Form (available from the leaflet rack in the school lobby).  A single day will be authorised for any religious observance.  Any unauthorised absence may result in a fixed term penalty of £60 per parent, per child. If a pupil's attendance falls below 85% they will automatically receive support from the Educational Welfare Officer (EWO)

* Circumstances that are not considered exceptional include: family holidays to visit relatives, cheap holidays during term time, holidays that fit around work schedules, birthdays, visiting relatives, resting after a late night, any form of shopping



If your child is unwell please contact the school office (0117 3772440) as soon as possible on the first day of absence, clearly stating the nature of the illness. (Evidence may be required - Doctor's note etc).

Any pupil suffering from vomiting or diarrhoea must be kept away from school for 48 hours from the last episode.  

Unless arranged otherwise, please call the office on each subsequent day of absence.


Taking your child out of school

If you are taking your child out of school during the school day for any reason please make sure you sign them out on the screen in the lobby  (and sign them back in if they return later in the day).  

Ideally, medical appointments should be made outside school hours but, if this is not possible, please bring in an appointment card or letter.


Arriving late

Arriving on time, at 8.50am, is important so that your child and the rest of their class have a calm, uninterrupted start to their learning day. Children arriving at school after registration should be brought to the office by an adult and signed in, stating the reason for lateness.


New guidance in the light of the COVID Delta Variant
If your child, or someone else in your household, has any of the COVID-19 symptoms, or even milder cold-like symptoms, such as sore throat, runny nose or headache, or stomach ache associated with sore throat / headache, please isolate and arrange a PCR test via the NHS site HERE
Do not send your child into school. Contact the school office.  
(This is new, local advice, from BCC Public Health, in response to an uptick in cases of the new variant of concern in a few Bristol schools. The advice on the NHS site has not yet been updated.)
8th June 2021
You can download the Government guidelines that we follow at Hillcrest on GENERAL infection control in schools here.  It's short and straight-forward with clear tables showing all the infectious illnesses and conditions children are likely to contract and tells you whether the child needs to stay away from school.
We are most often asked about diarrhoea and vomiting. As tummy bugs spread so easily, the affected child must not return to school until a clear 48 hours after the last instance of either.